Fee Payment and Collection

Configure installment plans as part of fee term setup. Students can be assigned to plans that split annual fees into monthly or term payments. Each installment generates its own invoice with appropriate due dates.

Yes, while fee structures are typically linked to courses or programs, individual student overrides allow for special circumstances. Discounts, scholarships, and adjustments can be applied systematically or individually.

Configure late fee policies as part of fee term setup. Late fees can be flat amounts or percentages of the outstanding balance. The system automatically applies late fees according to your configured policies.

Depending on your payment gateway configuration, recurring payment options may be available. Parents can authorize automatic charges for installment payments, reducing collection effort.

Refund processing is available with appropriate authorization controls. Refund policies can be configured, and all refunds are documented with reasons and approvals.

Standard reports include collections by period, outstanding balance aging, revenue by category, payment method analysis, and delinquency trends. Custom reports can be configured for specific needs.

OpenEduCat Enterprise supports integration with popular accounting systems. Invoice and payment data can synchronize automatically, eliminating duplicate data entry.