Asset Request Management
Streamline equipment and resource requests from departments. Approval workflows, allocation tracking, and lifecycle management integrated with your educational ERP. Trusted by 500+ institutions.
Overview
Educational institutions depend on equipment, technology, and resources to deliver quality education. From laboratory equipment and computers to sports gear and library resources, managing asset requests efficiently ensures every department has what it needs without wasted resources or budget overruns. OpenEduCat's Asset Request module provides end-to-end management from initial request through approval, procurement, allocation, and eventual disposal.
Key Features
Everything you need to manage asset request management effectively
Request Forms
Customizable forms by asset category with required information
Justification Templates
Structured business case templates for different request types
Urgency Levels
Priority classification for expedited processing
Attachment Support
Upload specifications, quotes, and supporting documents
Duplicate Detection
Alert when similar requests exist from other departments
Multi-Level Approval
Configure approval chains by value, category, and department
Parallel/Sequential
Support for both approval patterns based on requirements
Delegation
Managers can delegate approval authority during absence
Budget Validation
Automatic check against available department budget
Audit Trail
Complete record of all approvals, rejections, and comments
Asset Categories
Organize assets by type (IT, Lab, Furniture, Vehicles, etc.)
Unique Identification
Serial numbers, asset tags, and barcode/QR code support
Location Tracking
Track current location and movement history
Custodian Assignment
Assign responsibility to specific individuals
Document Attachment
Store warranties, manuals, and purchase documentation
Depreciation Tracking
Calculate and track asset depreciation for accounting
Maintenance Scheduling
Preventive maintenance schedules with alerts
Warranty Management
Track warranty periods and claim history
Condition Assessment
Record condition changes and inspections
Disposal Processing
Documented disposal with appropriate approvals
Asset Register
Complete listing with current values and locations
Request Analytics
Trends in requests by department, category, and time
Utilization Reports
Identify underused assets for redeployment
Budget Analysis
Asset spending by department and category
Audit Reports
Documentation packages for auditor review
Seamless Integrations
Connect Asset Request Management with your favorite tools and services
Plus REST API, webhooks, and custom integrations for your specific needs
Excited To See It Live and In Action?
See our system power up close and how it can transform your workflow!
Try it free for 15 days. No credit card required.