Admission Management
Streamline student enrollment with OpenEduCat Admission Management. Online applications, automated workflows, and real-time tracking. Trusted by 500+ institutions.
Streamline Your Entire Admission Process
From inquiry to enrollment, manage the complete admission journey with online applications, automated communications, and real-time tracking.
Online Application Portal
Beautiful, branded application forms with document upload and payment integration
Automated Communications
Keep applicants informed with automatic emails and SMS at every stage
Data-Driven Decisions
Dashboards and reports to optimize your admission strategy
Key Metrics
Intelligent Admission Management
Leverage AI to automate tasks, predict outcomes, and gain actionable insights
Application Scoring
AI-assisted evaluation of applications based on configurable criteria
- Consistent evaluation
- Reduced bias
- Faster shortlisting
Enrollment Prediction
Forecast enrollment numbers and optimize capacity planning
- Capacity planning
- Yield prediction
- Resource allocation
Overview
Every admission season, educational institutions face the same challenge: processing hundreds or thousands of applications with limited staff, tight deadlines, and zero tolerance for errors. Lost applications, data entry mistakes, and frustrated parents are symptoms of outdated manual processes that drain resources and damage reputation.
Key Features
Everything you need to manage admission management effectively
Admission Registers
Define admission windows with start/end dates, course selection, and capacity limits
Application Management
Create, edit, and process applications with complete applicant information
State-Based Workflow
Track applications through Draft, Submitted, Under Review, Admitted, and Enrolled states
Document Attachments
Upload and manage application documents within each record
Student Conversion
One-click conversion of admitted applicants to enrolled students
Basic Reporting
Standard reports for application counts, status distribution, and course-wise analysis
Email Integration
Send notifications using OpenEduCat's built-in email system
Multi-Course Support
Handle admissions for multiple courses and programs simultaneously
Batch Assignment
Assign admitted students to specific course batches
Fee Integration
Link admission to fee structures for automatic invoice generation
Interview Scheduling
Built-in scheduling system for entrance tests and interviews
Advanced Capabilities
Unlock powerful features with OpenEduCat Enterprise
Online Admission Portal
Self-service web portal for applicants to submit and track applications
Payment Gateway Integration
Accept application fees online via Stripe, PayPal, Razorpay, and more
Advanced Workflows
Custom approval chains, multi-stage reviews, and conditional routing
Entrance Test Integration
Connect with online quiz module for admission assessments
Document Verification
Workflow-based verification of submitted documents with approval chains
Merit List Generation
Automatic ranking based on configurable criteria and weightages
Seat Reservation
Category-based seat allocation (quota management)
Bulk Operations
Mass status updates, bulk communications, and batch processing
Custom Fields
Add institution-specific fields without coding
API Access
Integrate with external systems, marketing platforms, and legacy databases
Multi-Campus Support
Centralized admission with campus-specific configurations
Advanced Analytics
Conversion funnels, source tracking, and demographic insights
WhatsApp Integration
Send updates via WhatsApp for higher engagement rates
E-Signature Support
Digital signing for offer letters and enrollment documents
Frequently Asked Questions
Get answers to common questions about Admission Management
Most institutions go live within 2-4 weeks. Simple deployments with standard workflows can be ready in as little as one week. Complex implementations with custom workflows, data migration, and integrations may take 6-8 weeks. We work with your timeline and can prioritize features for phased rollout.
Seamless Integrations
Connect Admission Management with your favorite tools and services
Plus REST API, webhooks, and custom integrations for your specific needs
Admission Management Lifecycle
A streamlined process from start to finish
Inquire
Initial interest
Apply
Submit application
Review
Evaluation process
Admit
Offer acceptance
Enroll
Complete registration
Inquire
Initial interest
Apply
Submit application
Review
Evaluation process
Admit
Offer acceptance
Enroll
Complete registration
Success Stories
See how institutions transformed their admission management with OpenEduCat
Challenge
Paper-based admission process causing delays and lost applications during peak season
Solution
Online application portal with document upload, status tracking, and automated communications
Results
- 50% faster application processing
- 3x more applications handled
- Zero lost applications
Excited To See It Live and In Action?
See our system power up close and how it can transform your workflow!
Try it free for 15 days. No credit card required.